Vendor FAQ

Vendors in certain categories are required to upload proof of liability insurance. You'll be informed during registration and after acceptance if this applies to you. You can upload your document from the insurance page at any time. The sooner, the better.

Liability Insurance

All vendors must carry liability insurance for the Asian Night Market and list VAC as an additional insured for both event dates: September 26 and 27, 2026.

Case 1: You already have business insurance.

Contact your insurance agent and request a certificate of additional insured for September 26 and 27, 2026, using the name and address below:

Vietnamese-American Community in West Tennessee
1276 Grant Park Cove
Collierville, Tennessee 38017

Questions? Contact Julia at (901) 922-9965.

Case 2: You do not have business insurance.

Purchase monthly coverage through FLIP:

• Food Vendors: Purchase Insurance
• Art/Craft Vendors: Purchase Insurance

During checkout, add VAC as an additional insured for September 26 and 27, 2026, using the name and address below:

Vietnamese-American Community in West Tennessee
1276 Grant Park Cove
Collierville, Tennessee 38017

Questions? Contact Julia at (901) 922-9965.

For help with FLIP, contact the insurance agent directly: Aaron Zhang at Veracity Insurance, partnersupport@veracityins.com or (385) 387-1016 (Mon–Fri, 8 am – 5 pm EST).

Deadline: Proof of insurance is due by August 27, 2026. Late submissions may forfeit your booth assignment.

Vendors in certain categories, such as food and beverage, need a food permit. The organizers will generate and submit this on your behalf after your registration is accepted. You don't need to take any action. The permit will appear on your registration page once ready.

1. On or before July 26, 2026 (60+ days before the event): Full refund of booth fee
2. July 27 – August 25, 2026 (30–59 days before the event): 50% refund of booth fee
3. On or after August 26, 2026 (30 days or less): No refund

Credit card processing fees (approximately 3%) are non-refundable in all cases. To cancel, vendors must submit written notice via email. Refunds will be processed within 5–10 business days of cancellation confirmation.

Open your registration from the dashboard and click Cancel Registration. You can cancel while in Submitted or Accepted (unpaid) status. No charge will be made to your card.

If you've already paid, contact the organizers to request cancellation. Cancellation is permanent, so you'll need to submit a new registration if you change your mind.

Please review our Terms and Conditions.