Vendor FAQ

Log in with your email — you'll receive a one-time verification code (no password needed). Click Register, fill out the form, review your details, and submit. Your card will be authorized but not charged until you're accepted.

No. Once submitted, your registration cannot be edited. If you need to make changes, contact the organizers with your registration ID.

Vendors in certain categories are required to upload proof of liability insurance. You'll be informed during registration and after acceptance if this applies to you. You can upload your document from the insurance page at any time — the sooner, the better.

Liability Insurance

All vendors are required to carry liability insurance for the Asian Night Market. This protects both you and the event organizers in the event of accidents or claims during the event.

Regardless of how you obtain coverage, you must list the Vietnamese American Community of West Tennessee (VAC) as an additional insured on your policy for both event dates: September 26 and 27, 2026. Here is the additional insured name and address:

Vietnamese American Community of West Tennessee
1276 Grant Park Cove
Collierville, Tennessee 38017

If you already have business insurance: Contact your insurance agent and request a certificate of additional insured naming VAC for the two event dates. Provide them with the name and address above.

If you do not have business insurance: Purchase a policy through FLIP. FLIP offers monthly coverage, so you can cover both event days without committing to an annual policy. During checkout, add VAC as an additional insured for September 26 and 27, 2026 using the name and address above.

• Food Vendors: Purchase Insurance
• Art/Craft Vendors: Purchase Insurance

Proof of insurance is due by August 27, 2026. Failure to provide proof by this date may result in forfeiture of your booth assignment.

If you have questions about liability insurance or need help getting set up, please contact us.

Vendors in certain categories (such as food and beverage) need a food permit. The organizers will generate and submit this on your behalf after your registration is accepted. You don't need to take any action — the permit will appear on your registration page once ready.

1. On or before July 26, 2026 (60+ days before the event): Full refund of booth fee
2. July 27 – August 25, 2026 (30–59 days before the event): 50% refund of booth fee
3. On or after August 26, 2026 (30 days or less): No refund

Credit card processing fees (approximately 3%) are non-refundable in all cases. To cancel, vendors must submit written notice via email. Refunds will be processed within 5–10 business days of cancellation confirmation.

Open your registration from the dashboard and click Cancel Registration. You can cancel while in Submitted or Accepted (unpaid) status — no charge will be made to your card.

If you've already paid, contact the organizers to request cancellation. Cancellation is permanent — you'll need to submit a new registration if you change your mind.

Please review our Terms and Conditions.